Job Listing Description

Aviation Safety Database Coordinator

PDS Tech Inc. is seeking candidates for an Aviation Safety Database Coordinator for a position in Grand Prairie, TX

Position Summary:

The Aviation Safety Data Base Coordinator will assist in transferring accident investigation (AI) data files/records from the existing file server to the new server; creating data files, using SmartSheets or similar software package that replaces SharePoint, to package each accident investigation into file structures as defined by the Sr. MGR, Accident Investigation; develop access and read/write privileges and email notifications to key stakeholders within the Company I who participate in accident investigations and litigation. The length of assignment is approximately 12 weeks with an end date of 31 AUG 2021, with an option for up to 8 additional weeks to complete the assignment.

Primary Responsibilities:

Accident Data Base File Management: 100%

  • Transfer existing AI data base records to new server;
  • Develop methodology to provide periodic backup of AI records, to ensure record integrity;
  • Develop an AI file structure for all existing investigations, currently accessed through SharePoint, using SmartSheets (or other solution provided by MIS); provide the ability to add new investigations into the system;
  • Create access rights for key stakeholders within the company, as identified by the Sr. MGR of Accident Investigation, enabling each to access AI records via SmartSheets;
  • Develop an email notification system, via SmartSheets, messaging key stakeholders of an accident notification, as created by the Sr. MGR of Accident Investigation, and providing follow-on updates as necessary.

Additional Responsibilities:

  • Other duties as assigned.

Qualified Experience / Skills / Training:



  • High school diploma or equivalent


  • Associate's degree, with two years of studies directed towards software or file management.



  • Minimum two (2) years' experience in data file management.



  • N/A


  • N/A

Knowledge, Skills, Demonstrated Capabilities:


  • Strong working knowledge of SmartSheets or SharePoint, or equivalent.

Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages):

  • Requires strong verbal and written communicate skills.

Technical Systems Proficiency:

  • Proficiency in Microsoft Office Suite required

Travel Required:

  • 0% Domestic and International


  • Authorized to Work in the US


  • None

Decision Making, Complexity:

  • Determine & independently take necessary actions to ensure compliance with transfer of data.

Organizational information:

Direct Reports:

  • Exempt: 0
  • Non-exempt: 0

Job Dimensions, Contributions to Success:

  • Maintain confidential information; sharing that information with internal customers on a need-to-know basis only

Nature of Contacts:

  • Involved Communication on a daily Basis with internal parties only

Physical Requirements:

  • Onsite: 100% of time that this position must be worked onsite at the company's location.
  • Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents, and reports.
  • Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds on production floor including safety warnings or alarms.
  • Speaking: able to speak in conversations and meetings, deliver information and participate in communications.
  • Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment.
  • Carrying: able to carry documents up to 15lbs.
  • Lifting: able to lift documents and electronic equipment up to 15lbs.
  • Pushing / Pulling: able to push and pull small boxes and some office equipment.
  • Sitting: able to sit for long periods of time in meetings, working on computer.
  • Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving.
  • Standing: able to stand for discussions in offices or on production floor.
  • Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces.
  • Travel: able to travel independently and at short notice. 0%
  • Personal Protective Equipment required: Required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, Hearing Protection, Respirators/Masks, and/or Protective Gloves as required by site and/or customer site

Job Number: 2110129344
Job Location: Grand Prairie, TX
Duration: 3 months
Input Date: 04/22/2021
Attention: Earl Sawyer
City, State: IRVING, TX 75062
Phone: 214/647-9600
800 Phone: 800/270-4737
Fax Phone: 214/647-9630

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