Job Listing Description

Administrative Assistant

PDS Tech is seeking an Administrative Assistant, in West Palm Beach, FL.


  • Expert on using data to training models.
  • The models are then used to automate processes like image classification, speech recognition, and market forecasting.

• Actively review and ensure preparation for and precise execution of the schedules for several senior executives, including availability of advanced materials, room scheduling, conferencing equipment set up and other materials as required.
• Plan, review and handle complex and dynamic travel itineraries, including international. Renewing passports and visas as needed.
• File expense reports in a timely manner and reconcile monthly statements.
• Demonstrate advanced competence in digital and automated tools and solutions to minimize paper and deliver office efficiencies.
• Adapt and respond quickly and appropriately to changes in schedule, travel, etc. to deliver world-class support.
• Build, maintain and use a network of internal resources (e.g., IT, digital, desktop support, leadership team assistants, facilities, travel) to ensure proactive planning and to resolve unforeseen issues as they develop.
• Review and edit executive communications for formatting and content applying expertise in the full suite of Microsoft products (Word, PowerPoint, Excel), Microsoft Office 365 and Zoom video conferencing.
• Develop and leverage expertise in internal processes and systems to ensure seamless workflow including supporting internal and external customers, candidate interviews, and assisting with new executive employee onboarding as needed.
• Manage and coordinate Fire & Security’s corporate calendar, monthly executive leadership meetings and other executive activities with the ability to manage change, balance priorities, preserve business commitments.
• Manage heavy global calendar management and multiple changes in schedules.
Education / Certifications
• Bachelor’s degree in a business-related field preferred
• Associate’s degree in a business-related field with 5-7 years of experience
• Certification in and/or demonstrated competence in office software and technology a plus

• Senior Executive or C-suite support experience is required.
• Demonstrated success managing dynamic travel and calendaring, including adapting quickly and seamlessly to changes. Capable event and meeting planner anticipating logistics with little to no oversight.
• Technological savvy and digital orientation – experience with and affinity for using technological solutions to improve efficiency and reduce paper and other forms of waste
Job Number: 2110128887
Job Location: West Palm Beach, FL
Duration: 3 months
Input Date: 04/15/2021
Last Updated: 06/22/2021
Attention: Sherrita Davis
Address: 50 FOUNDERS PLAZA STE 304
City, State: EAST HARTFORD, CT 06108
Phone: 860/289-2643
800 Phone: 866/636-4723
Fax Phone: 800/556-5284

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