Job Listing Description

Publications Specialist

Chipton-Ross is seeking a Publications Specialist for an opening in San Diego, CA.

Publications Specialist to work within the Publications team supporting our Energy Group and working with international publishers. Under general supervision, this position will be responsible for formatting, producing, and revising technical documents, presentations, reports, and scientific journal articles from handwritten and electronic documents requiring a strong working knowledge in MS Word and PowerPoint.
" Utilize working knowledge in the use the MS Office 'Styles' tools, ability to create new styles, and the ability to create and utilize templates.
" Determine project requirements and presents drafts of finished product to customer.
" Utilization of equations and tables.
" Conduct word-processing, document set-up, editing, proofreading, formatting, document publishing and work with subject matter experts to create high quality, technically accurate documents for scientific journals.
" Edit punctuation, spelling, grammar, and consistency of terminology for technical accuracy.
" Collaborate with international scientific editors and authors to confirm adherence to in-house and international publishers' markups and style guidelines.
" Ensure that appropriate formatting is applied to content to facilitate production and, when necessary, conversion to other formats.
" Proof graphics for integration into desktop publication programs following specific formats.
" Interface with authors and illustrators, in coordinating and preparing final drafts.
" May make minor edits in some graphics using Adobe Photoshop and Illustrator.
" Maintain electronic and physical files for all publication materials.
" Maintain production logs for tracking project scheduling, budgeting, and billing.
" Interfaces with individuals in own department, contacts within the organization, as well as external customers
" Performs other duties as assigned or required.

" Must demonstrate the ability to use a Mac computer to transcribe text, equations, tables, figures, and forms; and, have a complete understanding of applicable software such as MS Word, PowerPoint, Excel, and Adobe Photoshop, Illustrator, and AcrobatPro; as well as experience demonstrating the effective use of the software. Knowledge of LaTeX is highly desirable.
" Must possess the ability to organize, schedule, establish priorities, meet established timelines and deadlines, and coordinate multiple work phases under tight deadlines.
" Must be capable of determining the appropriate approach at the task level or, with assistance, at the project level; and, provide solutions to a variety of complex publishing/word processing problems while meeting multiple deadlines.
" Must be able to communicate and interface effectively and professionally with all levels of staff, including management; as well as authors, both native, and non-native English speaking.
" Must be able to accurately interpret and explain complex information, and respond to complex issues or situations that require evaluation and interpretation.
" Must possess an understanding of customer service practices and its importance for the success of our authors and the advancement and reputation of the Energy and Advanced Concepts DIII-D Division in the international science community.
" Must possess strong follow-up skills and be able to track work efficiently.
" Must possess the ability to work well independently, and cohesively, as part of a team.
" Able to work extended hours as required.

Accredited High School Diploma/GED and two or more years of progressive experience in desktop publishing/word processing in a commercial or government organization or a related field.

20 hours a week

Job Number: 182121
Job Location: San Diego, CA
Rate: $DOE
Duration: 6+ Months
Input Date: 10/03/2019
Last Updated: 01/21/2020
Attention: Rochelle Anderson
Address: 420 CULVER BLVD
City, State: PLAYA DEL REY, CA 90293
Phone: 310/414-7800 X286
800 Phone: 800/927-9318
Fax Phone: 310/414-7808

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