Job Listing Description

Office Manager/Administrative Assistant

Description:

PDS Tech is seeking a Office Manager/Administrative Assistant for a position in Chantilly, VA.  in this position the ideal candidate would perform a wide range of administrative and general support duties.  Act as Office Manager. Coordinate travel, client visits and special events. Maintain pleasant office environment.



The Office Manager/Administrative Assistant will perform quality work within deadlines with or without direct supervision. Interact professionally with other employees, customers and suppliers. Work effectively as a team contributor on all assignments. Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

Responsibilities/Duties/Functions/Tasks



Admin Support



  • Facilitate coordination by interfacing with the administrative assistants of other Airbus employees.
  • Review and prioritize incoming correspondence, distribute in the office as necessary, and coordinate appropriate follow-up action.
  • Schedule appointments, meetings, conferences, and travel agendas.
  • Receive and screen telephone calls, letters, and/or visitors; make calls related to ADSGI matters.
  • Arrange for meeting rooms, catering, and equipment set-up.
  • Maintain active filing systems including electronic files.
  • Prepare and collate presentations and reports for the department.


Office Manager



  • Vendor management for all office supplies. Order all supplies for the company and adhere to the supply budget.
  • First POC for landlord for office issues.
  • Go to store/bank/etc. as needed by the office.
  • Maintain orderliness of the kitchen. Empty dishwasher, fill fridge with drinks, make sure kitchen is presentable.
  • Oversee visitors, schedule meetings, lunches, etc.
  • Coordinate all catering needs, office parties, etc.
  • Assist with mailings/promotions/etc. as needed.


 



 



 


Qualifications



At least one-year experience as an administrative assistant in a business environment. Employee must be proficient in the entire Microsoft Office Suite, particularly Word, Excel and PowerPoint. Able to type quickly, create PowerPoint presentations, use Excel, etc. Must be extremely organized and excellent at time management with ability to multi-task. Attention to detail and accuracy is critical. High school diploma required, College experience desired. Employee must have excellent communications and contact relation skills. Must be able to juggle multiple tasks simultaneously and to quickly tackle unforeseen tasks or requirements. Must be able to exercise independent judgment when required and be flexible. Must be able to assist with packing, moving, etc.



Special Position Requirements
 



  • This position does require some local travel to stores, banks, clients, vendors, etc. Employee must have his/her own vehicle and will be reimbursed for mileage per the company travel policy.
  • Must be physically able to lift moving boxes (up to approximately 30 pounds), pack various office supplies, maneuver under desks to help with setting up IT equipment, etc

 
Job Number: 1910108205
Job Location: Chantilly, VA
Duration: 6 months
Input Date: 12/02/2019
Firm Name: PDS TECHNICAL SERVICES
Attention: Heidi Smith
Address: 2154 N CENTER ST STE 405D
City, State: NORTH CHARLESTON, SC 29406
800 Phone: 866/224-2745
Email: southeastjobs@pdstech.com
Website: https://pdsjobs.force.com/candidates/job_detail?id=a1i1T000002fQR1QAM&URLSource=cjhunter

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