|a. Manage the daily organization of the CAO and his direct reports.|
b. Remove administrative distractions of routine office processes.
c. Administer meeting, travel and training arrangements.
d. Serve as the buffer ensuring the efficiency of individuals through calendar coordination.
e. Provide document creation and presentation support.
f. Acts as the face of the CAO organization to other groups both in and outside the office.
g. Optimizes individual calendars for the CAO and his reports. (Meetings, travel, quiet time…)
h. Prepare presentations and schedules as needed for CAO and department working with the Microsoft suite of Excel, Word and Powerpoint.
i. Provide business correspondence to departments both inside and outside of the accounting department.
j. Assist in the maintenance of both paper and electronic filing systems and documents. Works with multiple systems depending on the department interface.
k. Acts as the backup for AP processing and problem solving facilitate proper payments.
l. Assimilates and distributes monthly financial data as needed with the CAO and his direct reports.
m. Schedules travel arrangements and monthly meetings both small and large facilitating luncheons and after hour meals.
n. Provides expense report support.
o. Performs daily office responsibilities (meetings, phones, faxes, copying, filing, typing, etc.)
p. Special assignments or tasks assigned to the employee by their manager, as determined from time to time in their sole and complete discretion