Job Listing Description

Bilingual Admin


General Summary:
The Administrative Assistant, Engineering is responsible for administration and management of various matters related to work conditions of a Senior Leadership Team member as well as Japanese employees and their families, as needed.

Duties and Responsibilities:

  1. Assists with mailings, filing, and various administrative tasks.
  2. Prepares expense reports, travel requests, mailings, and other documents as needed for multiple sales management team members.
  3. Prepares presentation materials including spreadsheets, reports, presentations, technical papers, etc.
  4. Assists in event planning including scheduling, catering, logistics, etc.
  5. Researches, compiles and reports on company data and industry trends.
  6. Coordinates travel both domestic and international for multiple team members.
  7. Assists in calendar coordination as needed.
  8. Additional responsibilities based on operational needs.
  9. Regular and irregular communication in Japanese and English with business partners and counterparts.
  10. Assists in company benefits coordination and management, tax return procedures and other general affairs assignments about company vehicles, welfare, insurance, housing, banking, driver’s license, I-94, SSN, I-9, etc.
  11. Special Assignments and additional responsibilities may be added, as needed.

Education, Work Experience, Certification and/or Licensure:
  1. Bachelor’s degree or equivalent experience
  2. Minimum 2 years’ experience as an Administrative Assistant, preferably within a global organization.
  3. Must be able to read, write, type and converse in Japanese and English.
  4. Prior experience in a business administrative environment preferred.
  5. Prior experience in accounting, legal, labor welfare, human resource, or schedule control preferred.
  6. Legally authorized to work in the U.S.

Knowledge, Skills and Abilities:

  1. Fluent reading, writing, typing, conversational in Japanese and English.
  2. Deep knowledge of Japanese culture.
  3. Excellent oral, written, and interpersonal communication skills.
  4. Excellent computer Microsoft Suite application (Word, Excel, PowerPoint, Lotus Notes).
  5.  Must be effective in working in an environment that requires the ability to: multi-task, adapt to frequently changing priorities, and to produce quality and timely deliverables within a setting where the process and procedures may have to be established.
  6. Ability to prioritize and execute tasks in a fast paced environment.
  7. Strong attention to details.
  8. Proven analytical and problem solving abilities.
  9. Cultural sensitivity necessary to be effective in a global work environment.
  10. Excellent consulting and communication skills.
  11. Excellent business and financial acumen.
  12. Self-directed and motivated
  13. Less than 5% of travel surface or air domestic or international required

Physical Requirements:

  1. Incumbents may be routinely exposed to equipment operational noise heat-cold-dust, and/or aircraft equipment, parts, or fuel odors.
  2. Incumbents may be required to stand, sit, squat, walk, bend, move, reach, or stretch for prolonged time periods with no restrictions, as required by job duties.
  3. Work in a safe and professional manner while adhering to all regulatory requirements (FAA, OSHA, DOT, EPA, State, and Federal regulations, etc.).
  4. Read, hear, speak, and see with no restrictions, as required by job duties.
  5. Comprehend and adhere to management directions and/or safety instructions with no restrictions.
  6. Effectively communicate in Business English language.
  7. Pull, push, carry, lift, or move items up to 10 lbs. throughout the work shift without assistance, as required by job duties.
  8. Pull, push, carry, lift or move materials/people/items/equipment weighing up to 50lbs or more during the work shift, with the use of Company provided “reach assistance technology” or “movement assist technology” (fork-lifts, pallet jacks, pulleys, dolly’s, robotics reach equipment, people movers etc.), as required by job duties.

Job Number: 2010111617
Job Location: Greensboro, NC
Duration: 12 months
Input Date: 02/05/2020
Last Updated: 02/28/2020
Attention: Thomas Levitt
City, State: IRVING, TX 75062
800 Phone: 866/224-2745

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