Job Listing Description

Administrative Assistant

Description:
               
PDS Technical is sourcing for a high level energetic Administrative Assistant in Woods Cross, Utah
Description:
Candidates should have a strong background in gathering and transferring data from one computer system to another (Excel, SAP, etc), a strong cost controls experience.
*Turnaround admin support

BASIC FUNCTION:
Conducts intermediate level administrative support and technical assistance for various departments under general supervision.

ESSENTIAL JOB DUTIES/RESPONSIBILITIES: (functions considered essential as defined by ADA)
  • Performs daily office responsibilities (i.e., phones, faxes, copying, filing, mail, typing, etc.)
  • Provides mail processing for the office (i.e. incoming, outgoing, overnight packages, certified mail, etc.)
  • Meets and greets visitors, liaise with vendors and consultants to coordinate services as needed
  • Orders and distributes various supplies and other items (i.e. food, badges) and inventories supplies on a regular basis
  • Performs various data entry assignments
  • Coordinates various processes and maintains documents and records related to process (may include audits)
  • Prepares, monitors and maintains various files, reports, records, systems, and documents including invoices, spreadsheets, etc.
  • Provides administrative support as assigned and as needed
  • May provide receptionist duties as needed
  • May schedule travel arrangements
  • May perform analysis and review of various assigned transactions
  • May maintain orderliness and cleanliness of conference rooms, boardroom, reception area and kitchens or other assigned areas as well as all related equipment
  • May act as department document control coordinator
  • Prior experience in a construction industrial environment


EDUCATION:
A minimum of a High School degree or equivalent is required.

EXPERIANCE:
5+ years


REQUIRED SKILLS:
•    Ability to apply pre-established guidelines to intermediate level administrative and data entry assignments.
•    Working knowledge of Microsoft products, especially Excel and Word. Organized, effectively manages time, able to prioritize, and take initiative.
•    Ability to perform both technical and administrative clerical assignments.
•    Good problem solving, listening skills and the ability to effectively communicate with others, both written and verbal communication.
•    Basic reading and writing skills.
•    Ability to perform basic mathematical calculations,
•    Ability to work independently,
•    Cultivate and maintain professional business relationships,
•    Multi-task and maintain equanimity under pressure;
•    Detail oriented, punctual, dependable and flexible.
•    Works well with employees of all levels in organization.
•    Ability to lead safety meeting talks as scheduled
•    Complete legally required ePrism safety training modules depending on assignment.

PREFERRED SKILLS:
Knowledge of commercial insurance Acord Insurance form, procurement
ISO certification is preferred depending on assignment and location.

SUPERVISORY/MANAGERIAL RESPONSIBILITIES:
None.
WORK CONDITIONS:
Office based and depending on assignment, may require work outside of normal working hours with minimum advance notice and travel by car up to 6% of time to local post office on a daily basis.
PHYSICAL REQUIREMENTS:
•    Job conditions require standing, walking, sitting, twisting, stooping, crouching, kneeling, talking or hearing, making visual inspections, making precise hand and finger movements.
•    Depending on assignment, job conditions may require lifting and/or carrying up to 10lbs, pushing and/or pulling 10lbs, climbing up to 2ft
•    Ability to operate and drive all assigned company vehicles at company standard insurance rates is essential
•    Valid state driver’s license and proof of insurance required
•    Perceiving color differences
•    Ability to wear personal protective equipment (beards not permitted)
•    Strenuous physical activity.
 
 
Job Number: 2010118350
Job Location: Woods Cross, UT
Duration: 12 months
Input Date: 11/14/2020
Last Updated: 11/26/2020
Firm Name: PDS TECHNICAL SERVICES
Attention: Amy Kloeppinger
Address: 300 E JOHN CARPENTER FWY STE 700
City, State: IRVING, TX 75062
Phone: 214/647-9600
800 Phone: 800/270-4737
Fax Phone: 214/647-9630
Website: https://pdsjobs.force.com/candidates/job_detail?id=a1i1T000003P5FSQA0&URLSource=cjhunter

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