Job Listing Description

Administrative Assistant

Administrative Assistant

Job ID # 2020-11137

Contract Opportunity

Location: Pittsburg, PA

Industry: Aerospace & Defense

Clearance Requirement: Ability to Obtain Secret Clearance

Minimum Education: High School Diploma/GED

Minimum Experience: 2 years

What You’ll Do:
•Provide administrative support to program/project managers, and their staff of close to 100 people.
•Schedule and facilitate meetings
•Make travel arrangements
•Prepare expense report
•Ability to sit at the front reception desk during core business hours
•Make travel arrangements in compliance with company travel policy
•Prepare expense reports
•Manage frequently changing schedules and appointments as well as coordination of projects and tasks
•Work on assignments of moderate difficulty and complexity requiring judgment and resolving issues
•Enter, format, and proofread inputs into Excel spreadsheets, PowerPoint and Word documents
•Obtain data from various sources, analyzes data and information, and prepares reports as needed
•Communicate professionally and effectively with employees and customers and builds collaborative relationships
•Work effectively with a geographically dispersed and frequently virtual team
•Work on multiple projects in a fast-paced environment
•Collaborate with others to improve processes and procedures
•Assist with logistics of onsite meetings (conference room preparation, meal coordination, etc.)
•Maintain security, and communication distribution lists
•Prepare/Submit forms for shipment approval
•Provide various administrative support to projects as needed
•Answer telephone and route calls
•Greet visitors and insure that they register into the guest log and receive the appropriate visitor badge
•Coordinate video and audio teleconferences; schedule and provide support for meetings including reserving meeting rooms; event preparation; and coordination with on-site facilities and IT staff
•Order and maintain office, printer, and kitchen supplies
•Maintain kitchen, conference rooms, printers, and common spaces
•Coordinate shipping and receiving of packages and incoming and outgoing mail
•Update the office visitor calendar as necessary

What You’ll Need:
•Secret security clearance is preferred at time of hire.

*U.S. Citizenship is required by law, regulation, executive order, or government contract.

Education & Experience:
•High School Diploma/GED combined with 2+ years of administrative and business experience and related vocational training.

What to Expect:
•Applicants selected for employment will be required to pass a pre-employment drug screening and background investigation which may include education, criminal and work history verifications.
•Accepted applicants will have the opportunity to be eligible for benefits, including medical and supplemental insurance and a 401K. Appreciation and gratitude for employees is a hallmark of organizations with low turnover.

Moseley Technical Services, Inc. is an AA/EEO/Veterans/Disabled Employer.


For questions about benefits visit:

For more information about Moseley visit:
Job Number: 2020-11137
Job Location: Pittsburgh, PA
Input Date: 03/20/2020
Address: 7500 S MEMORIAL PKWY STE 215-R
City, State: HUNTSVILLE, AL 35802
Phone: 256/880-0446
Fax Phone: 256/880-0936

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