Job Listing Description

Administrative Assistant - Sr 1

PDS Tech, Inc. is seeking Administrative Assistant - Sr 1, in Cedar Rapids, IA.
Role Overview

We are seeking a Sr. Administrative Assistant to join the Mission Systems Administrative Support team to support the Products & Aftermarket director and program managers, Mission Systems Services program managers, and Avionics Emulations engineering. The position performs complex administrative activities in close relationship to the day-to-day work of leads. The Sr. Administrative Assistants will work in a confidential and highly responsive relationship with department leadership. The position available is located in Cedar Rapids, Iowa.

Primary Responsibilities:
  • Provide administrative support to organization leadership and teams. Typical support tasks include scheduling meetings, arranging domestic and international travel, expense report preparation, and maintaining department calendars.
  • Offsite and onsite meeting/meal/celebration planning.
  • Coordinate morale events for department 
  • Assist management by managing calendars and making priority decisions to resolve schedule conflicts, monitoring email communication and highlighting urgent matters requiring attention, preparing activity reports and leadership engagement opportunities, and coordinating team meetings.
  • Interact with other administrative assistants collaboratively to share knowledge and schedule activities with senior leadership across the business, including resolving schedule conflicts as executive calendars change.
  • Administer the department sharepoint sites, including site content updates, user access, and assisting users with questions.
  • Reviews drafts and finished documents for appropriate grammatical usage and answers questions relating to office operations and established policies and procedures.
  • Acts as office manager with oversight of records management for their teams
  • May perform building maintenance activities or other custodial services
  • Assist with new hire support and new hire on-boarding.
  • Provide support by creating Monthly Activity Reports and monthly Cadence Reviews.
  • May provide executive assistant services as a direct assistant to Senior Executives, which includes working independently on special assignments and processing and handling of confidential documents and other administrative duties.

  • Candidates for this role should possess a HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience.
  • Candidates must be a U.S. citizen or permanent resident (green card)

Job Number: 1910105728
Job Location: Cedar Rapids, IA
Duration: 12 months
Input Date: 09/11/2019
Attention: Aimee Sauer
Address: 1839 S ALMA SCHOOL RD STE 250
City, State: MESA, AZ 85210
Phone: 480/929-9922
800 Phone: 800/657-0997
Fax Phone: 480/929-9779

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