Job Listing Description

Document Control Coordinator

Description:
The Document Control Coordinator will be responsible for coordination supplier documentation reviews, approvals and filing for select capital engineering and construction projects. The Document Control Coordinator will work closely with Document Control Customers (engineers, buyers, construction managers, and vendors). Documentation information will be checked for completeness and integrity, as processed through Document Control's Change Control process. The candidate should possess the technical aptitude and knowledge to work within these documents, functions, and applications in order to adequately and efficiently support a high volume project environment.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES 
 
Document Control Coordinator should perform the following responsibilities:
 
  • Provide assistance to the Document Control Lead(s).
  • Receiving, recording and distributing vendor documentation.
  • Processing, distributing, and maintaining controlled documentation using proprietary software, process documents for revision and approval, and monitoring the distribution and reconciliation of all supplier documents.
  • Uploading documentation to vendor file transfer tool.
  • Uploading documentation to Client’s system.
  • Scanning, copying, filing, and distributing data according to project procedures.
  • Preparing and issuing necessary vendor document related reports and other necessary functions in support of the project.
  • Flexibility in dealing with several projects and must be responsive to the projects that it serves.
  • Coordinating with Project Management, Discipline Leads, Supply Management and Construction Management during project execution.
  • Entering contacts, purchase orders and other set-up criteria in the electronic data management system.
  • Archiving project documentation.

ESSENTIAL SKILLS/ABILITIES
Intermediate to advance skills using Computer and Microsoft Professional Suite including Word, Excel, PowerPoint, & Access.
Imaging and document creation software such as Adobe Acrobat is a plus.
Technical knowledge of electrical, mechanical and automation equipment (preferred).
Experience with reading and understanding engineering drawings and specifications (preferred).
Access/other software database experience.
Must be a self-starter with a strong focus on quality, and exercises good judgment within broadly defined practices and policies in selecting methods, techniques and criteria for obtaining results.
Strong interpersonal skills and ability to work with others in a positive and collaborative manner.
Demonstrated ability to follow instructions/schedules/timelines and handle multiple priorities in a dynamic environment.
Excellent organizational and planning skills.
Strong attention to details.

QUALIFICATIONS
1-2 years of Supplier/Vendor Document Control experience (required)
 
EDUCATION and/or EXPERIENCE
Associate in Administration (AA), Associate in Science Degree (AS); related experience and/or training in Engineering and/or Supplier Document Control; or equivalent combination of education and experience.
 
 
Job Number: 1610061234
Job Location: Cincinnati, OH
Duration: 6 months
Input Date: 12/13/2016
Firm Name: PDS TECHNICAL SERVICES
Attention: Sue Van Pay
Address: 110 PACKERLAND DR STE A
City, State: GREEN BAY, WI 54303
Phone: 920/499-9943
800 Phone: 800/333-1389
Fax Phone: 920/499-9067
Email: cecjgreenbay@pdstech.com
Website: https://pdsjobs.force.com/candidates/job_detail_logged_in?id=a1i50000002G174&URLSource=cjhunter

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