Job Listing Description

Administrative Assistant

Description:
PDS Tech, Inc. is seeking an Administrative Assistant in Atlanta, GA.

Job Description: 

  • The ideal candidate for the Administrative Assistant III position may greet visitors, answer requests, answer phones, screen/route callers, take messages, and assist in resolving routine problems and inquiries pertaining to departmental policies / procedures.
  • May supervise or give work direction to lower level clerical personnel.
  • May be responsible for scheduling appointments and engagements on behalf of the department, without prior clearance.
  • May make arrangements and coordinate all details for meetings, conferences and special events including catering requests, presentation materials and equipment.
  • May plan and coordinate meeting arrangements including travel and lodging and process expense reports.
  • May be responsible for interpreting administrative decisions and policies to complete assigned tasks and projects of a complex nature.
  • May review, prioritize and determine actions for all incoming correspondence and mail.
  • May order office supplies and equipment; organize and maintain department filing systems and other records.
  • May assist with creating, maintaining and collecting data for reports, charts, graphs, spreadsheets and databases.
  • May assist with monitoring and approving departmental expenditures, department budget and account records.
  • May make requests for office equipment repairs and work closely with facilities to ensure that equipment, materials and office space are used effectively.
  • May compose documents; maintain relevant databases; update departmental websites and related records.
  • May be exposed to confidential information and handle confidential matters.
  • May research, analyze and summarize data for reports independently and assist with large project coordination.
  • May maintain calendars for management.

Job Requirements:
  • High School Education or equivalent of three years or more of administrative support and understanding of general office procedure experience required.
  • Excellent listening, oral, verbal and written communication skills required.
  • Ability to exercise discretion and independent judgment within understood policies and procedures preferred.
  • Experience with standard report generation; office administrative practices and procedures required.
  • Intermediate skill level or better and knowledge with using computer applications involving word processing, data entry and/or standard report generation including: Microsoft Office Word, Excel, Access, PowerPoint, and internet search software relevant to the position required.
  • Familiarity with using pivot tables and advanced formulas when working with spreadsheet and reports preferred.
  • Good attention to detail skills and the ability to multitask preferred.
  • Good organizational, problem solving and time management skills a plus and preferred.
  • Must be able to work in a seated position for the duration of the workday preferred.
  • Must perform office tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, computer keyboarding, filing, and calculating preferred.
  • Sufficient ability to communicate through sight, hearing, and/or otherwise, to perform assigned tasks and maintain proper job safety conditions preferred.

 
Job Number: 1910108737
Job Location: Atlanta, GA
Duration: 12 months
Input Date: 11/08/2019
Firm Name: PDS TECHNICAL SERVICES
Attention: Lynn Byers
Address: 2154 N CENTER ST STE 405D
City, State: NORTH CHARLESTON, SC 29406
800 Phone: 866/224-2745
Email: southeastjobs@pdstech.com
Website: https://pdsjobs.force.com/candidates/job_detail?id=a1i1T000002fTXQQA2&URLSource=cjhunter

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