Description: PDS Tech, Inc. is seeking an Administrative Assistant Clerk 2 for an open position in Windsor Locks, CT. Job Description Executive assistant to provide all necessary administrative support for a Windsor Locks based engineering executive team. This critical role requires outstanding communication skills and the ability to organize and prioritize a fast paced work environment.
Key responsibilities of the role include: • Maintain calendar and schedule appointments. • Plan and arrange domestic and international travel. • Prepare and submit travel and mileage expense reports for reimbursement and coordinate corporate Visa reconciliation. • Prepare meeting agendas and materials, take and transcribe minutes, maintain records. • Electronic file and Share-point site maintenance, data and paperwork processing, collecting/communicating business information from internal/external sources, and production of correspondence and recurring reports. • Management of workflows for purchase orders, IT, and facility access • Support for special projects as required. Preferred candidate will have: • Demonstrated experience as an administrative and/or personal assistant at the senior management level. • Demonstrated reliability and proficiency in multi-tasking in a fast-paced office environment. • Professional attitude and broad familiarity with executive-level support requirements and expectations. • Excellent written and oral communications skills. • Experience in handling and safeguarding sensitive and confidential information. • Ability to quickly develop constructive relationships. • Must be a self-starter who can organize and prioritize work and meet deliverables. • Strong computer skills including experience with Microsoft Office Programs: Outlook, Excel, PowerPoint, Word, SharePoint, etc. • Strong PowerPoint/Excel presentation preparation skills desired Excellent teaming skills.
AA/AS degree or relevant experience, Technical/Business School Certificate or Diploma, Skilled Trades Apprenticeship, or other post high school training (two years duration).