Job Listing Description

Administrative Assistant

•Receives, logs, organizes and files existing technical documents. Indexes scientific publications into databases and provides document distribution and efficient storage.
•Controls access to records centers.
•Maintains records and summaries for analysis or review.
•Performs frequent electronic searches of indexed documents for entry into various website forms.
•Monitors author or initiator compliance with company and government policies.
•May provide additional records and audit assistance to specific functional areas.
•May coordinate the verification, approval, and processing of documents, and track document activity to ensure timeliness and process efficiency.
•Maintains electronic and physical files for publication materials.
•Maintains the strict confidentiality of sensitive information.

Typically requires a High School diploma or equivalent. Must demonstrate a basic understanding of document and records control practices and concepts; and general knowledge of applicable policies and regulations. Must be customer focused and possess: (1) the ability to organize, schedule and coordinate workloads to meet established deadlines and milestones; (2) ability to lift up to 40 lbs; (3) good organizational, analytical, interpersonal, verbal and written communication skills to accurately document and report, and effectively interface with other employees; (4) the ability to identify issues and recognize deviations from accepted practices and processes and resolve non-routine issues; and (5) good computer skills. The ability to work independently or in a team environment is essential, as is the ability to work extended hours and travel as required.
Job Number: 163229
Job Location: San Diego, CA
Rate: $DOE
Duration: 3-6 months
Input Date: 05/04/2017
Attention: LaVada Pulley
Address: 343 MAIN ST
City, State: EL SEGUNDO, CA 90245
Phone: 310/414-7800 X286
800 Phone: 800/927-9318
Fax Phone: 310/414-7808

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