Description: PDS Tech is seeking a candidate for the Document Quality Specialist position located in New York, NY. I. Essential Functions: o Performs quality assurance on the metadata assigned to documents based upon a random sampling rate o Documents recurring quality issues and reports them to the Standards & Enforcement Coordinator o Perform document intake and classification when requested during period of high demand o Support multiple on-site and off-site project team members engaged in the design, construction, and integration of real estate capital projects and related document management o Ensure design and construction deliverables meet document submission requirements by all stakeholders throughout the documentation life cycle of a project o Provide reports on quality assurance, quantity, and performance of documentation delivery with tracking controls, logs or similar o Track phases of multiple projects to proactively provide documentation control support to project management o Enhance the documentation process using the electronic document management system. o Manage risk associated with changes to project teams and phase of project work by controlling access and permissions on the electronic document management system. o Provide strategic advisement on document standards and procedures to Management
I. Skills: o Demonstrate excellent written and oral communication, attention to detail, organizational and interpersonal skills o Demonstrate ability to interact effectively with project professionals and management o Strong administration and project management skills o Strong knowledge of an Electronic Document Management Systems, Document Control Tools, or Collaborative Project Management software such as OnBase, e-Builder, or SharePoint. o Advanced word processing and spreadsheet experience required o Able to lift and move up to 50 pounds. o Able to read, write and follow basic English instructions. o Able to work with others in team atmosphere with minimal supervision.
II. Experience: o 3+ years of prior document control / industry experience o Design, construction, architecture, real estate development, or facilities management exposure o Experience in document management, system administration, or data governance o Experience with remote server and application support tools & techniques is required (Remote Desktop, WebEx, GoTo Meeting, etc….) o Client hardware capture device (scanners, tablets, input and other capture devices) experience is preferred
III. Education: o Bachelor’s degree in related field, such as Management Information Systems, Information Technology or Computer Science o Imaging certification is strongly preferred such as CDIA o Hyland OnBase certifications are strongly preferred (OnBase Ver. 13 or higher) such as: • OnBase Certified System Administrator (OCSA) • OnBase Certified Advanced System Administrator (OCASA)