Job Listing Description

Document Control Specialist - G01864

PDS is seeking a Document Control Specialist for an open position in HoustonTX
  • Responsibilities:
    •             Establish and maintain document and records management databases and indexes to track and retrieve records
    •             Set-up and adhere to project contractual requirements with regard to document control and records management.
    •             Maintain library of ‘Master’ and ‘Superseded’ documentation.
    •             Manage distribution of all technical data, and maintain flow of project files, submittals and receivables
    •             Establish file categories and indexing structures for a wide variety of materials
    •             Process and maintain Requests for Information (RFIs) and timely follow-up
    •             Assist in determining document management policies to facilitate efficient, legal and secure access to electronic content
    •             Understand engineering practices pertaining to revision, phases, tracking and numbering
    •             Provide historical tracking and audit trail of technical documents.
    •             Responsible for deliverable variance reporting
    •             Coordinate and monitor offsite document archiving, including transfer of records and documents to offsite storage, filing and retrieval and protection.
    •             Comply with industry & legal requirements for void, delete, supersede, cost, schedule delay and legal impact
    •             Attends project, customer and vendor meetings.
    •             Responsible for compliance when dealing with sensitive or proprietary information or data.

• Certification/Diploma in Document Control/Records Management or comparable experience 

• Three to Five years of Document Control/Records Management experience preferably in an EPC environment 

• Intermediate proficiency with Microsoft Office 

• Intermediate proficiency with web based collaboration tools and file transfer protocol (FTP) 

Preferred Qualifications: 

• Familiarity with integrations with other platforms (SharePoint) 

• Familiarity with documents generated in engineering and construction projects in the oil and gas industry, especially CAD files 

• Knowledge of principles, practices, methods and techniques of document and records management 

• Proven ability to drive policies and procedures 

• Knowledge of computer and database applications used in records management programs 

• Strong attention to detail, accuracy and ability to multitask 

• Strong organization skills, with ability to set priorities, meet deadlines with a clear understanding of the financial and legal impact either to the project and/or business 

• Multitask and ability to deal with multiple customers and their specific contractual requirements. 

• Excellent verbal and written communication skills 

• Self-direction and innovation.
Job Number: 1710066298
Job Location: Houston, TX
Duration: 6 months
Input Date: 04/04/2017
Attention: Shannon White
Address: P O BOX 619820
City, State: DALLAS, TX 75261-9820
Phone: 214/647-9600
800 Phone: 800/270-4737
Fax Phone: 214/647-9636

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