Description: PDS Tech is seeking a candidate for the Vendor Coordinator position located in New York, NY. This position is responsible for customer facing activities. These activities require cooperation across a group of individuals that spans the entire organization as well as third parties such as Architecture Firms, Construction Management Companies, and Law Firms. I. Essential Functions: o Ensuring design and construction deliverables are timely reviewed and meet pre-established document control requirements o Maintaining files of engineering drawings, project reports, specifications, proposals, and other related documentation o Ensuring that the pre-established document control classification system remains current and is applied throughout the duration of the project. o Training project teams in pre-established document control requirements o Escalating issues concerning missed deliverables and failure to meet pre-established document control requirements o Responsible for on-board new real estate projects to the electronic document management system o Provides oversight of legacy content being migrated into the document management system during new project on-boarding o Support multiple project teams engaged in the design, fabrication, construction, and integration of real estate with document management o Manage the risk associated with changes to project teams and phase of project work by controlling access and permissions o Providing strategic advisement on document standards and procedures to the client o Prepares reporting that provides client with insight into adherence to document control standards I. Skills: o Demonstrated level of comfort with technology; word processing, spreadsheet, and database software preferred o Strong administration, project management skills. o Strong knowledge of an Electronic Document Management Systems, Document Control Tools, or Collaborative Project Management software such as OnBase, e-Builder, or SharePoint. o Demonstrate good written and oral communication, attention to detail, organizational and interpersonal skills, o Demonstrated ability to interact effectively with project professionals and management o Experience with AutoCAD and BIM preferred. o Able to lift and move up to 50 pounds. o Able to read, write and follow Basic English instructions. o Able to work with others in team atmosphere with minimal supervision.
II. Experience: o 7+ years of prior professional document or project controls experience o Design, Construction, Architecture, Real Estate Development or Facilities Management exposure. o Experience in document management, system administration, data governance, o Experience with enterprise ECM implementations o Client hardware capture device (scanners, tablets, input and other capture devices) experience is preferred o Experience with remote server and application support tools & techniques is required (Remote Desktop, WebEx, GoTo Meeting, etc….) o
III. Education: o Bachelor’s degree in related field, such as Management Information Systems, Information Technology or Computer Science o Imaging certification is strongly preferred such as CDIA o Hyland OnBase certifications are strongly preferred (OnBase Ver. 13 or higher) such as: • OnBase Certified System Administrator (OCSA) • OnBase Certified Advanced System Administrator (OCASA)