Job Listing Description

Administrative Assistant

Description:
Chipton-Ross is seeking an Administrative Assistant for an opening in Lenexa, KS.

RESPONSIBILITIES:
Responsible for assisting in the preparation, editing, conformance, verification, implementation, and maintenance of Import/Export (IMEX) policies/procedures, forms, files, database systems, and correspondence in compliance with applicable US government and international trade regulations.

Perform routine office duties including typing of letters/memos/forms, scanning, filing, database entry/maintenance, etc. Assist the Global Trade Compliance Specialist in the preparation and control of IMEX documents. Type and process internal correspondence, letters, and miscellaneous documentation requests, and perform electronic filing while sitting up to four hours a day at a desk. Requires repetitive finger and wrist movement and reaching. Organize, maintain, and control IMEX files as applicable, specifically performing documentation assembly for international shipments including Customs forms (7501 and 3461), commercial invoices, ABI information, and such to create an entire entry packet for provision to US Customs in support of requests for entry documents. Requires working with constant use of pinching and gripping. Operate Microsoft Office and Adobe Acrobat programs. Increase knowledge of overall IMEX processes through on the job training with the Global Trade Compliance Specialist and use of Company Global Trade Compliance internet training modules. Perform duties in accordance with established company procedures and policies. Listen to and follow verbal and written instruction given in the English language. Report any actual or potential safety hazards to the Supervisor, Human Resources, Safety Specialist or Senior Management. Audit import entry filings; resolve discrepancies, request appropriate corrections, reconcile or protest as appropriate; verify valuation methodology including additions and subtractions such as assists and royalties.

REQUIRED EXPERIENCE:
Knowledge of proper grammar/English/spelling and literary skills to create and/or edit documents from oral, written or transcribed draft information.
Knowledge of basic math skills.
Moderate proficiency in computer operation and word processing/spreadsheet/database/email functionality.
Must be able to communicate effectively.
Administrative and general office processes.
Microsoft Windows, Microsoft Office, Microsoft Excel and Microsoft Outlook.
Adobe Acrobat
Import/Export and/or Freight Forwarding experience preferred.

EDUCATION:
Accredited High School Diploma/GED

WORK HOURS:
1st Shift, Monday-Firday 8-5 or 7-4 p.m
Full-Time

 
Job Number: 188306
Job Location: Lenexa, KS
Rate: $DOE
Duration: 12 Months
Input Date: 11/18/2020
Firm Name: CHIPTON ROSS
Attention: Tyler Harrell
Address: 420 CULVER BLVD
City, State: PLAYA DEL REY, CA 90293
Phone: 310/414-7800 X286
800 Phone: 800/927-9318
Fax Phone: 310/414-7808
Email: tharrell@chiptonross.com
Website: www.chiptonross.com

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