Job Listing Description

Administrative Assistant

Description:
PDS Tech is seeking an Admin Assistant for an open position in Grand Prairie, TX








  • Primary Responsibilities:



    Administrative Support: 100%



    • Provide primary support and assistance to the Sr. Directors of Sales & Marketing as well as the Sales & Marketing departments (as required).
    • Attend meetings, document action items and distribute to team.
    • Coordinate travel and assume responsibility for timely completion of various projects.
    • Access to and management of schedules and calendars for the Sales and Marketing leadership, to include management of emails and coordination of responses on occasion.
    • Coordinate various communication tools, meetings and activities with other departments within AHI
    • Handle incoming telephone calls. Routinely researches, responds to and/or prepares information for calls received.
    • Plan and coordinate materials and travel for on and off-site meetings and conferences as needed for Sales and Marketing department staff, customers and vendors as required.
    • Schedules customer meetings, coordinates customer visits and facility tours, etc., with other AHI departments as required.
    • Prepares and tracks expense reports for the Sr. Directors of Sales and Marketing.
    • Assists in the proper distribution of budget by coding invoices for payment. Supports Budget preparations and implementation for Sales and Marketing.
    • Assists in the maintenance of department filing systems. Orders and maintains office supply inventory.
    • This position description is not intended to be all-inclusive and employee will also perform other tasks as assigned.


    Additional Responsibilities:



    • Other duties as assigned.










 







Qualified Experience / Skills / Training: 



Education:



  • Required: Associates degree in Business or equivalent experience.


Experience:



  • Required: Minimum of 2 years' experience administrative experience.


 Knowledge, Skills, Demonstrated Capabilities:



  • Required: MS Office: Outlook, Excel, PowerPoint, Word
  • Preferred: Concur, SharePoint, SAP


Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages):



  • English
  • Requires the ability to communicate effectively, verbally and in written form, and speak and hear clearly during telephone conversations with internal and external customers.


Technical Systems Proficiency:



  • SAP
  • Concur
  • SharePoint
  • Microsoft Office applications (Word, Excel, PowerPoint, Outlook)


Travel Required:



  • 10% Domestic


Citizenship:



  • Authorized to work in the US


 Decision Making, Complexity:



  • Knowing when to escalate issues to a higher level for items cannot address.
  • Coordination and prioritization of calendars to make adjustments based on priority and communicating changes. 


Organizational information:



  • Position reports directly to Sr. Director, Commercial Sales and Sr. Director, Marketing. 


Job Dimensions, Contributions to Success:



  • Must provide the best customer service experience to our internal and external customers.


Nature of Contacts:



  • Interaction with vendors, external customers, internal customers and directing the caller/person to the right area to address their need. 


Physical Requirements:



  • Onsite: 90%
  • Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents, reports and engineering drawings. 100%
  • Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds on production floor including safety warnings or alarms. 100%
  • Speaking:  able to speak in conversations and meetings, deliver information and participate in communications. 100%
  • Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts. 100%
  • Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs. Several times a week.
  • Lifting:  able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs. 15%
  • Pushing / Pulling:  able to push and pull small office furniture and some equipment and tools. 10%
  • Sitting:  able to sit for long periods of time in meetings, working on computer. 90%
  • Squatting / Kneeling:  able to squat or kneel to retrieve or replace items stored on low shelving.50%
  • Standing: able to stand for discussions in offices or on production floor. 10%
  • Travel:  able to travel independently and at short notice. 0%
  • Walking (include routine walking such as to a shared printer to retrieve documents):  able to walk through office and production areas including uneven surfaces. 100%








 
Job Number: 1810083294
Job Location: Grand Prairie, TX
Duration: 6 months
Input Date: 04/20/2018
Firm Name: PDS TECHNICAL SERVICES
Attention: Sheila Hernandez
Address: 3201 CHERRY RIDGE DR STE A103
City, State: SAN ANTONIO, TX 78230-4824
Phone: 210/524-1496
800 Phone: 866/570-1503
Email: cecjsanantonio@pdstech.com
Website: http://jobs.pdstech.com/job-detail?id=a1i50000002e2y7AAA&URLSource=cjhunter

Previous Listing       Next Listing
Back to Abbreviated Search Results
Back to Complete Search Results
Back to Advanced Job Search

Phone: (425) 806-5200
Fax: (425) 806-5585
Email: staff@cjhunter.com
ContractJobHunter is a service of:
C.E. Publications, Inc.
P.O. Box 3006, Bothell, WA 98041-3006, USA
Disclaimer
The content of this website is Copyright 2018 C.E. Publications, Inc.