Job Listing Description

Administrative Assistant - Interim Secret

PDS Tech, Inc. is seeking a Administrative Assistant  - Level 3 for an open position in Grand Prairie, TX.
Job Description: 

  • Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member.
  • Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; answering manager and senior departmental employee telephones, interviewing callers and making proper referrals; arranging meetings and conferences; arranging travel for managers and department employees; and receiving, referring, or answering mail. May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
  • Security Clearance status on resume required.

Mandatory Skills:
  • Provide a positive, professional, empathetic and customer-focused attitude
  • Perform administrative functions to support managers and staff in daily office operations
  • Receiving and directing visitors
  • Receives and sorts through all incoming mail and package deliveries
  • Organize and prepares all outgoing mail and packages
  • Coordinate meetings; schedule rooms, arrange for supplies, appropriate meals and beverages, as well as coordinate meeting agendas and notices.
  • Coordinates travel arrangements for staff including preparation of travel requests, reservations (hotel and transportation), registrations (conferences and training courses), and reimbursements
  • Communicate effectively via phone, E-Mail and mail among staff and members
  • Managing multiple tasks such as strong active listening while typing and conversing with the customers in addition to filing, data entry, operating multiple computer systems and routing inbound phone calls.
  • Organize and file documents for easy retrieval using SharePoint and shared drives
  • Create databases and spreadsheets and/or documents as appropriate.
  • Destroy documents in accordance with the Retention and disposal Schedule Overall the individual must have excellent oral and written communications skills. Individual must be a self-starter with strong organizational abilities.
  • Ability to coordinate and prioritize required.
  • Ability to operate general office equipment and perform clerical duties.
  • Flexibility, initiative, and the ability to work with a minimum of direct supervision a must.
  • Discretion and confidentiality required.
  • Ability to work as a team member.
  • Experience and knowledge of Microsoft Office Suite 
  • Must have Secret Clearance , Can start without clearance, Interim Clearance Sufficient.

Desired Skills:

  • Experience with Concur Travel System preferred
  • Experience with culture and environment preferred 

Job Number: 1710073396
Job Location: Grand Prairie, TX
Duration: 4 months
Input Date: 10/20/2017
Attention: Earl Sawyer
Address: 2154 N CENTER ST STE 405D
City, State: NORTH CHARLESTON, SC 29406
800 Phone: 866/224-2745

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