Job Listing Description

Administrative Assistant - OK

Description:
Chipton-Ross is seeking an an Administrative Assistant for an opening in Oklahoma City, OK.

RESPONSIBILITIES:
-Provides friendly service to and maintains positive relationships with all internal and external Customers.
-Works in a cooperative spirit to ensure the success of our Company.
-Performs secretarial and administrative duties for A & L Leadership and staff under minimal supervision.
-Answers calls, relays and takes messages, transfers calls, provides assistance to callers, screens calls and places calls for management.
-Maintains department personnel files and paperwork.
-Organizes and maintains payroll file room and coordination of timely rotation of files to off-site storage facility.
-Orders supplies using established Company vendors and ordering methods.
-Opens, sorts, screens and responds to incoming mail.
-Composes, types and edits correspondence. Compiles data and prepares special reports; gathers and summarizes data.
-Makes arrangements for meetings and luncheons as directed by the department Leadership Team. Maintains appointment calendars for management. Arranges travel and accommodations for management and staff.
-Establishes meeting times, secures location and contacts attendees. Establishes and maintains files and other information for reference and control purposes.
-Prepares confidential paperwork regarding performance appraisals, promotions and other people-related issues for management.
-Maintains invoice and budget files and assists in the compilation of variance reports.
-Operates computer equipment utilizing word processing, spreadsheet, data base management and presentation software. Some data entry may be required.
-Operates copy machine, FAX equipment and other standard office equipment.
-May perform other job duties as directed by A&L Leadership.
-Must be able to meet any physical ability requirements listed on this description.
-May perform other job duties as directed by Employee's Leaders.

REQUIRED EXPERIENCE:
-Must provide friendly service to and maintains positive relationships with all internal and external Customers.
-Operation of multi-line telephone with courtesy and sufficient speed.
-Ability to operation copy machine, FAX machine and other standard office equipment.
-Open, sort and screen incoming mail.
-Must master computer software applications such as Outlook, Quickbase, Microsoft Word, Excel, PowerPoint and Access.
-Must have sufficient ability to handle and resolve office administration tasks.
-Must be able to perform mathematical computations.
-Must possess excellent organization skills including establishing and maintaining files for reference and control purposes.
-Must work under tight time constraints including meeting unforeseen deadlines to accomplish assignments and projects.
-Must be able to effectively communicate verbally, by telephone and face to face.
-Must have ability to keyboard with sufficient speed and accuracy to meet the demands of the job.
-Must be able to read documents, follow instructions, learn and understand office procedures.
-Must compile data and prepare special reports. Responsible for making arrangements for meetings and luncheons and handle travel arrangements as necessary.
-Responsible for the payroll records for the entire A&L Department, including Incentive Passes.
-Must have ability or must gain ability to use SWEEP for ordering department supplies.
-Must be able to work varying schedules and work weekends as required.
-Must be able to work occasional overtime, as necessary.
-Must be able to comply with Company attendance standards as described in established guidelines.
-Must meet confidentiality expectations as to confidential, proprietary and sensitive Company information.
-Must maintain a well-groomed appearance per Company appearance standards as described in established guidelines.

PREFERRED EXPERIENCE:
-Previous analytical/technical experience preferred.

EDUCATION:
-High School diploma or equivalency required.

WORK HOURS:
-Full Time, 12:00 pm to 9:00 pm Monday through Friday

 
Job Number: 161402
Job Location: OK City, OK
Rate: $DOE
Duration: 6 Months
Input Date: 01/06/2017
Firm Name: CHIPTON ROSS
Attention: Silmese Graves
Address: 343 MAIN ST
City, State: EL SEGUNDO, CA 90245
Phone: 310/414-7800 X286
800 Phone: 800/927-9318
Fax Phone: 310/414-7808
Email: sgraves@chiptonross.com
Website: www.chiptonross.com

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