Job Listing Description

Training Program Coordinator

PDS Tech, Inc. is seeking a Training Program Coordinator, in Mountain View, CA.

  • Manage relationship with outsourced scheduling team through weekly syncs and on-going conversations, ensuring timely execution.
  • Managing meeting space reservations and logistics (includes Event ticket, AV, catering).
  • Reserve speaker (internal or external vendor, as needed) for learning sessions or events.
  • Set-up and manage program configurations in LMS (Cornerstone), training programs and internal tools.
  • Manage enrollment, attendance tracking, provide routine reporting, and compiling evaluation/survey data for each session on a bi-weekly basis.
  • Pull HR data (ex. Salesforce) & filter as required for organization and enrollment purposes.
  • Conduct assessment and advise on course deployment approach (target audience, course format, materials, timeframe, expectations around modifications, exams/assessments, etc.).
  • Manage and send all program communications (learner, speaker, and guest facilitator invitations, pre-work, survey, post-program messaging).
  • Manage relationship with facilities to ensure proper room set up by program, assisting with set up and take down.
  • Manage relationships with XFN FB Partners and Global Training Team (e.g. manage weekly meeting outcomes with: Global BPs, Facilities, IT/Cornerstone, etc.).
  • Communicate program calendar and status of programs to recruiting managers, and global BPs on defined cadence.
  • Maintain and improve coordination workflows and standardize globally.
  • Coordinate and order materials and swag, assist in delivery of on-boarding packages.
  • Support learners/attendees through tickets, email alias, or FB group (as applicable).
  • Secure vendor Purchase Orders (POs) for all programs.
  • Maintenance of internal team Wiki page.

Minimum Qualifications:
  • Min. 2+ years of program coordination and logistics experience.
  • Experience working with an LMS (Cornerstone) and SCORM requirements.
  • Excellent communication skills.
  • Detail-oriented and highly organized.
  • Ability to work autonomously in fast-paced environment, adaptable.
  • Experience using standard publishing tools (Microsoft Office and Adobe products).
  • Ability to leverage creativity and innovative thinking to program coordination.
  • Strong desire to collaborate, share, drive best practices.

Preferred Qualifications:

  • Experience with basic HTML and creating/editing wikis or internal websites.
  • Experience working with Airtable or similar tool.


  • BS/BA - Preferred.

Job Number: 1910101621
Job Location: Mountain View, CA
Duration: 11 months
Input Date: 05/14/2019
Attention: Eren Polanco
City, State: IRVING, TX 75062
Phone: 214/647-9600
800 Phone: 800/270-4737
Fax Phone: 214/647-9630

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