Job Listing Description

Documentation Specialist

Our Client in Mobile, AL is seeking candidates to fill a Documentation Specialist position

Position Summary: 

Collect and manage all Aircraft build data/documentation for a specific Station or Manufacturing area.  Raise issues with any gaps in documentation and analyze for conformity.

Primary Responsibilities:

  • To perform duties as assigned to ensure that aircraft documentation is up to date and the "As-Built" status is in line with the "Target Definition". This documentation includes Aircraft build documents generated from the Manufacturing area. 
  • Investigate, solve gaps in the documentation with the Station Manager.
  • Assist in the analysis of Constituent Assemblies (CA) Reallocations; comparing the build and target status of multiple Constituent Assemblies.
  • Check the conformity status of all Constituent Assemblies (CA) integrated in the aircraft - via documentation check.
  • Attend status meetings and be able and willing to present the documentation status.
  • Collect, review and file documentation relevant to support the build and sell of aircraft.
  • Establish, verify present the Aircraft Inspection Report documentation, on time and on quality, at milestones of aircraft build.
  • Other task and activities as assigned.
  • Archive the necessary documentation.




Qualified Experience / Skills / Training:

  • Have at least 3 years experience in the aeronautical field (such as design, production, quality or maintenance).


  • Having a professional education or a technician's or engineering diploma (or equivalent)
  • Education reflecting technical competence from a technical school or college program equivalent to 2-4 years, specializing in aviation technology or an equivalent amount of education and work experience.


  • Four or more years of experience in Quality Management in an international aviation business preferred.
  • Equivalent experience considered on case by case basis.

Knowledge, Skills, Demonstrated Capabilities:

  • Competency to understand Company conformity attestation processes.
  • Skill and knowledge of Company configuration management rules and Aviation Regulation (EASA Part 21 subpart G and Company Production Organization Manual)
  • General knowledge of Aeronautical Regulations; Production Organization Approval (POA), preferable EASA and /or FAA
  • General knowledge of Aerospace Industry Standards.
  • Knowledge of Configuration Management Basics.
  • General familiarization of the aircraft and systems.
  • Managing or writing procedural or instructional documentation.
  • Knowledge of Problem Solving Methods (PPS, 5 Why, etc.)
  • Must be able to work in the United States of America.
  • Knowledge of aircraft assemblies including nomenclature, serial numbers and other key elements related to aircraft parts.
  • Familiarity with client production processes and the timing of activities for planning.
  • Ability to proficiently use computer based programs (SAP, Microsoft EXCEL, etc.).
  • Must be able to work under pressure and take sound decisions that will not comprise safety or integrity.
  • Must be available to work flexible hours.
  • Must be available to work off shifts when required.
  • Must understand the link between Aeronautical Regulations, Industry Standards, and Company Directives & Methods.
  • Must understand how Company internal documentation links with the certification of the aircraft.
  • Must be able to listen and learn.
  • Must have a positive attitude and be able to work well with others.
  • Must be organized and able to manage large amounts of data in an effective manner.
  • Must be able to say "no" when necessary.
  • Must be able to present the work performed to confirm compliance to requirements.
  • Must be able to demonstrate competencies required to fulfill the assignment.
  • General knowledge of Lean Management with the ability to identify areas of improvement and propose solutions.
  • Must understand Information Technology systems and their interfaces with one another.

Communication Skills:

  • Able to read, write and speak English proficiently.
  • Ability to read, write or speak a second language is preferred.
  • Must be able to effectively communicate complex issues to target audiences and coordinate actions which lead to proper resolutions.

Technical Systems Proficiency:

  • Soft computer skills proficient Microsoft programs such as Microsoft Word, Excel, PowerPoint, Outlook; SAP; Internet Explorer; etc.
  • Must be able to utilize Mircosoft Excel formulas to enable efficient data reviewing.

Physical Requirements:

  • Vision: adequate to enter and read material on computer screens. Able to identify individuals to initiate greetings, the giving of directions and other business interactions
  • Hearing: able to hear sufficiently to engage in conversation in office settings Able to hear safety alerts and warning signals.
  • Speaking: able to engage in conversations in person and via electronic means and deliver information to groups of varying size with or without amplification.
  • Equipment Operation: Able to operate a wide range of tools and equipment including hydraulic lifts and arms.
  • Carrying: able to occasionally carry up to 20lbs/9kg which engaging in training, addressing production issues or as part of continuous improvement projects.
  • Lifting: able to occasionally lift up to 30lbs/14kg.
  • Pushing/Pulling: able to push/pull items in office areas and on shop floor.
  • Sitting: able to sit for extended periods of time at computer and in meetings.
  • Squatting/Kneeling: able to occasionally squat or kneel to retrieve or replace items shelved on bottom shelves.
  • Standing: able to stand for extended periods of time delivering information.
  • Travel/Mobility: able to travel overseas and domestically sometimes for extended periods of time and on short notice.
  • Able to work outside hangers in changing locations. Able to work on movable lifts at the aircraft at a height of approximately 40 ft.
  • Walking: able to walk through office and production areas, around flight line and airstrips and sometimes on uneven indoor or outdoor surfaces other business interactions


Job Number: 1910106568
Job Location: Mobile, AL
Duration: 3 months
Input Date: 09/19/2019
Last Updated: 10/18/2019
Attention: Heidi Smith
Address: 2154 N CENTER ST STE 405D
City, State: NORTH CHARLESTON, SC 29406
800 Phone: 866/224-2745

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