Job Listing Description

Document Management Analyst

Description:
PDS Tech is currently seeking a Document Management Analyst in Page, AZ

The Document Management Analyst may also perform functions necessary for organizing information in various electronic information management systems; such as SharePoint, OpenText, Sword Fusion & Cimage, Cumulus, and/or Organizational File Servers. In addition to these, there are various business systems that store information such as Maximo and SAP. The Document Management Analyst’s duties may include defining requirements regarding; how to configure and use company electronic document management systems to store, manage, and retrieve documents. This includes communicating requirements to document imaging systems personnel.

Primary Job Duties Include:
• Coordinate work sessions with department SME’s.
• Perform document inventories.
• Perform document analysis to determine the best action for each document type.
• Write, communicate, and make the case for the recommended disposition action for each document type.
• Document and file in a work management system the opportunities for information management improvement discovered during analysis that currently fall outside the current scope of work.
• Train department personnel:
o Document inventory
o Document analysis methodology
o Box transfer procedures
o Records retention and schedule
o How to prepare for each type of document disposition action
• Assist department personnel in preparing documents for the selected action.
• Perform follow-up communication to verify all agreed actions are taken.
• Track all determinations, actions, and statuses collectively across all departments.
• Provide statistics and status at regular intervals or as required by project manager.
• Assist department personnel in defining and opening subsequent information management projects as needed.
In an effort to better organize information and ensure compliance with company information management practices, we are searching for a Document Management Analyst who will primarily focus on helping department personnel make decisions about paper documents that are stored in their department. Working together with department subject matter experts, the analyst will review, inventory, and analyze documents to make a recommendation about how the document should be stored: whether the documents should be kept in the department, sent to long term storage, sent through the company records disposition review process, or converted to an electronic format; these are the document disposition actions.

Experience gathering requirements at an enterprise level
• Has basic project management skills
• Is a self-starter who can work independently
• Can clearly communicate and present to groups of people
• Possesses good judgment and tact when trying to push a project forward

Proficiencies:
• Tracking and monitoring of assigned tasks progress and scheduling
• Reporting on project progress and supplying project status to project manager
• MS Office products especially text analysis and manipulation through MS Excel & Access formulas and VBA scripting
• Document Indexing (Marking & Classification)
o classification scheme and requirement development
o understands controlled vocabulary and reference data use 
o development of classification metadata value lists
o taxonomy development including managed metadata (SharePoint term store)
• Content search and filtering including managed property, facet, and Boolean search techniques
• Develop faceted views for content repositories
• Naming convention and nomenclature standards development
• Understands SharePoint site collection, site administration
• Understands SharePoint list and library development including the use of Content Types and Document Sets
• Information security modeling

 
Job Number: 1710074544
Job Location: Page, AZ
Duration: 12 months
Input Date: 10/20/2017
Firm Name: PDS TECHNICAL SERVICES
Attention: Michael Accunzo
Address: 1839 S ALMA SCHOOL RD STE 250
City, State: MESA, AZ 85210
Phone: 480/929-9922
800 Phone: 800/657-0997
Fax Phone: 480/929-9779
Email: cecjphoenix@pdstech.com
Website: http://jobs.pdstech.com/job-detail?id=a1i500000023Iym&URLSource=cjhunter

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