Job Listing Description

Administrative Coordinator

Description:
PDS Tech, Inc. is seeking an Administrative Coordinator, in Los Angeles, CA.

The fundamental responsibilities will include:
  • Process certified payroll.
  • Process Purchase Orders issued to suppliers.
  • Customer Billing using mainframe based billing system.
  • Processing, data entry, and tracking of billable new equipment and modernization contracts.
  • Mailing of fully executed contracts back to customer and filing of same contracts within the office filing system.
  • Coordinating with State to submit and secure permits for sold work, as required.
  • Coordinate and lead effort for certified payroll processing and paperwork submittals to customers, as required.
  • Assist New Equipment and Modernization Sales Account Managers to compile, ship, and confirm customer receipt of contractual close out documents (final lien waivers).
  • Assist sales team with pre-bid review/printing of job specifications and drawings.

Other administrative duties may include the following, as needed:

  • Answering phones.
  • Filing and departmental organization.
  • Provide administrative support to branch sales and operations staff, as requested.
  • Print and distribute monthly reports to branch management team members.

Education:
  • Bachelor’s Degree preferred.

Experience/Qualifications:

  • Excellent computer skills, with proficiency in Microsoft Office - Word, Outlook, Excel, and aptitude to learn company-specific software (LINX, mainframe, JDE, for example).
  • The ideal candidate will have exceptional written and verbal communication skills, be detailed oriented, and organized.
  • Demonstrated proficiency in planning, organizing, prioritizing and multi-tasking is required.
  • Must be able to manage workflow efficiently, be self-reliant, show initiative, good judgment, be a team player and have the ability to handle sensitive and confidential information.

 
Job Number: 1910110021
Job Location: Los Angeles, CA
Duration: 3 months
Input Date: 03/26/2020
Firm Name: PDS TECHNICAL SERVICES
Attention: Chris O\'Connor
Address: 50 FOUNDERS PLAZA STE 304
City, State: EAST HARTFORD, CT 06108
Phone: 860/289-2643
800 Phone: 866/636-4723
Fax Phone: 800/556-5284
Email: northeastjobs@pdstech.com
Website: https://pdsjobs.force.com/candidates/job_detail?id=a1i1T000002faSTQAY&URLSource=cjhunter

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