Job Listing Description

Administrative Assistant - no clearance CO

167299 Job Title: Administrative Assistant

Work Site Address: Colorado Springs, CO 80909
Job Number: 2966-1
Max Pay Rate: $25.00/hr
Start Date: 2/10/2020
End Date: 2/7/2021
Position Type: Contract

Job Summary:
Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member.

Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees. Candidate should be well versed with all Microsoft Office Suite tools with strong emphasis on Outlook, PowerPoint, Word and Excel. SharePoint experience desired.

Following is a list of tasking that candidates must possess past experience:
Calendar Management/Assistance (help manage calendar)
Meeting/Conf Room Scheduling
Travel Arrangements
Expense Reporting
Capturing Meeting Minutes
Data Collection and/or Distribution/Inputs
Event Coordination (arranging small and large project meetings, off-sites, catering, training, etc.)
SharePoint Input/Maintenance
Office Supply Ordering (staples via P2P)

Qualifications and Education Requirements
Candidate should also possess excellent interpersonal skills, both oral and written, and the ability to work well with all levels of internal and external management and staff.
Demonstrated professional presence as the initial interface for management, visitors, vendors and employees creating a professional environment.
Experienced in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) with advanced level of competency.
Prior administrative supporting program teams would prove beneficial.
Possess working knowledge of SharePoint and Internet research skills.
Ability to coordinate travel arrangements and reconciliation of expense reports.
The ability to handle confidential and sensitive information with the utmost discretion.
Demonstrate the skill to work independently and execute projects with minimal supervision.
Must be able to multi-task and complete assignments accurately and on time.

Skills: Category Name Required Importance Experience
Software Skills MS Excel Intermediate Yes 6 2 - 4 Years
Software Skills MS Outlook Yes 9 6+ Years
Software Skills MS Powerpoint Intermediate Yes 9 6+ Years
Software Skills MS Word Intermediate Yes 9 6+ Years
Software Skills Web Skills Yes 6 2 - 4 Years
Software Skills SAP No 1 1 - 2 Years

Qty 1 position
Job Number: LMRMS-2966-1
Job Location: Colorado Springs, CO
Rate: 25/hr max
Duration: 12 months
Input Date: 01/08/2020
Last Updated: 03/31/2020
Attention: Jeana Edrozo
Address: 1275 N MANASSERO ST
City, State: ANAHEIM, CA 92807
Phone: 714/630-1999
800 Phone: 800/737-1632
Fax Phone: 714/459-7055

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