Job Listing Description

Record Keeping / Verification Administrator (Maintenance Center Control)

PDS Tech is seeking a Record Keeping / Verification Administrator (Maintenance Center Control) in West Palm Beach, FLA.
The ideal candidate will:

  • perform a variety of activities in support of functional areas such as finance, purchasing, or human resources or for a specific project/business/technical unit.
  • gather, collect, record, track and verify data and information from multiple sources.
  • compile, review and analyze data.
  • use software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations.
  • may design processes to enhance work flow.
  • provides data and information to others on functional unit processes and procedures.
    The Administrator:

  • is responsible for generating, reviewing and maintaining their assigned aircraft’s Special Inspections on a daily basis.
  • shall have a working knowledge of the FACTS system and be able to proficiently utilize its capabilities.
  • will maintain a spreadsheet of all associated inspections reflecting the status of each inspection.  This spreadsheet will be reviewed against FACTS daily to ensure all inspections are accounted for.
  • shall understand and have a working knowledge of the inspections they are maintaining as well as maintain OPSEC clearance for each program as required.
  • shall retain all system generated emails pertaining to inspection completion, installs and removals for future accountability.
  • shall maintain a working open dialogue with the Aircraft Managers, Quality Assurance Personnel and Program Engineers.
    Upon inducting an Aircraft into FACTS, the Administrator will generate the designated maintenance inspections by completing the following:

  • Review the Maintenance EI to validate the feasibility of each inspection to determine FACTS can track it appropriately either by time, days, or events.
  • Work with the programs engineers to revise the EI as required. (For example, FACTS cannot track inspections with a requirement to be completed at “partial power descent greater than 5000fpm”.)
  • Review the Maintenance EI and validate a specific part number is identified for each inspection and/or consult with engineering to identify the part number that should be identified with the inspection.
  • Should the identified part number, serial number combination installed on the aircraft not be already created in FACTS; the Administrator shall generate the component via Component Manager.
  • For data collection the Administrator will either request access to the aircraft or work with the Aircraft Manager requesting an FTEWA be generated to acquire the desired list of part numbers and serial numbers.
  • Generate the MCC entry for each of the required inspections linked to a designated component or assembly level
  • Fill in all required information; identifying the MCC type, Directive/Reference and time intervals.
  • This may require multiple entries. (For example, separate inspection line items for each blade serial number installed on the aircraft for traceability.)
  • Generate an EXCEL Spreadsheet, located on share drive, reflecting the status of each inspection. This will be for future validation that all required inspections are either active or have met their requirements and have been made inactive.
    The Administrator shall review and maintain their assigned aircraft special inspections on a daily basis by completing the following in no discernable order:

  • Validate the number of active MCCs against an EXCEL Spreadsheet reflecting the status of each inspection.
  • Should the active numbers of inspections not match; the Administrator shall investigate the issues to determine the source of the disparity.
  • Review the system generated emails pertaining to MCC completion for their designated aircraft.
  • Determine if the completion of the inspection is within the designated inspection time window. (For example, unless otherwise stated, if a 10-15 flight hour inspection is completed early it cannot advance to a recurring 25 flight hour inspection. It would reset and remain a 10-15 flight hour inspection.)
  • Determine from the accept/reject criteria if actions are required. Notify the Aircraft Manager as required. (For example, was a torque check stable or was this the 4th and final allowed failed torque check requiring additional maintenance actions.)
  • Identify if the completion of a specific inspection affects another inspection. (For example, disassembly to visually inspect a tail rotor blades pivot bearing may require resetting pivot bearing attachments)


Job Number: 1910104717
Job Location: West Palm Beach, FL
Duration: 18 months
Input Date: 07/18/2019
Last Updated: 08/19/2019
Attention: Stephanie Spolzino
Address: 50 FOUNDERS PLAZA STE 304
City, State: EAST HARTFORD, CT 06108
Phone: 860/289-2643
800 Phone: 866/636-4723
Fax Phone: 800/556-5284

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