Job Listing Description

Office Administrator

Description:
Chipton-Ross is seeking an Office Administrator for an opportunity in San Francisco, CA

RESPONSIBILITIES:
The Office Administrator (OA) is responsible for providing general office support with a variety of clerical activities and related tasks. Work as liaison between the local Region and client Finance and Human Resources Service Center. OAs embody the client Values (Professionalism, Focus, Passion, & Responsibility).
key responsibilities
MANAGING EXPECTATIONS
- Support the regional administrative needs of the General Sales Manager (GSM) and the branch operations (may include multiple locations)
- Human Resources, Finance and Sales support functions
EXECUTION
- Manage all office administrative activities, including daily mail and FedEx / UPS Package deliveries and shipments, ordering of office supplies, maintenance of office equipment, and other day-to-day office operations
- Provide support to the Red Bull Distribution Company (RBDC) Finance Shared Services Center with daily route paperwork, payroll processing, and customer account inquiries
- Perform the Encompass Route Accounting System (“Encompass”) Daily Balancing Function for all routes in assigned facility and ensure all necessary documentation is collected
- Act as a key partner to the Talent Business Partner (TBP) by consulting on questions regarding key HR policies and procedures.
- Assist RBDC HR Department with new hire paperwork completion needs, timecard tracking support, recruiting paperwork, and answering general HR process or policy questions
- Professionally answers all incoming office phone calls and ensures all calls are directed accordingly
- Ensure proper filing and follow proper record retention policy of pertinent documents
- Plan, coordinate and organize various meetings and events
- Code and obtain GM approval for all Operating Expenses
- Support sales with Tell-Sell calling duties (where applicable)
- Adhere to proper state and deferral record retention and posting guidelines.
BUILDING SUCCESS
- Work collaboratively across the organization and share best practices
- Lead by example and adhere to Company standards & Red Bull Values
- Maintain a professional representation of the company and Red Bull brand when in the market
PHYSICAL REQUIREMENTS
- Employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
- Employee is frequently required to walk and sit.
- Employee is occasionally required to stand and stoop, kneel, crouch, or crawl.
- Employee must regularly lift and/or move up to 25 pounds as needed.
- Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
- Exposed to moving mechanical parts and outside weather conditions
- Noise level in the work environment is usually moderate.

REQUIRED EXPERIENCE:
- Strong verbal and written communication skills - Strong mathematical skills - Strong technical skills with smartphone technology - Strong organizational skills as demonstrated by an ability to set and handle multiple priorities - Exceptional time management skills and punctuality - Proficiency in Microsoft Office - Fluent in English Preferred experience and qualifications Prior customer service, human resources, office management, and accounting experience preferred - Direct Store Delivery or Route Accounting experience a plus - Additional language skills an advantage

EDUCATION:
Accredited High School Diploma/GED

WORK HOURS:
Full-Time/First Shift
Mon-Fri (8:30am-2pm)
 
Job Number: 180262
Job Location: San Francisco, CA
Rate: $DOE
Duration: 1 MONTH
Input Date: 07/08/2019
Firm Name: CHIPTON ROSS
Attention: Monica Juarez
Address: 343 MAIN ST
City, State: EL SEGUNDO, CA 90245
Phone: 310/414-7800 X286
800 Phone: 800/927-9318
Fax Phone: 310/414-7808
Email: mjuarez@chiptonross.com
Website: www.chiptonross.com

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