Job Listing Description

Executive Assistant

Description:
Chipton Ross is seeking an Executive Assistant in Franklin, MA.

Responsibilities:
o Preparing financial statements, reports, memos, invoices letters, and other documents.
o Answering phones and routing calls to the correct person or taking messages.
o Handling basic bookkeeping tasks.
o Filing and retrieving corporate records, documents, and reports.
o Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
o Helping prepare for meetings.
o Accurately recording minutes from meetings.
o Greeting visitors and deciding if they should be able to meet with executives.
o Using various software, including word processing, spreadsheets, databases, and presentation software.
o Reading and analyzing incoming memos, submissions, and distributing them as needed.
o Making travel arrangements for executives.
o Performing office duties that include ordering supplies and managing a records database.
o Experience as a virtual assistant.
o Opening, sorting and distributing incoming faxes, emails, and other correspondence.
o Provide general administrative support.

Requirements:
o Proven experience as an executive assistant or other relevant administrative support experience.
o In-depth understanding of entire MS Office suite.
o High school diploma.
o Ability to organize a daily workload by priorities.
o Must be able to meet deadlines in a fast-paced quickly changing environment.
o A proactive approach to problem-solving with strong decision-making skills.
o Professional level verbal and written communications skills.

Education:
High school diploma or equivalent.

Schedule:
First shift, full time.

 
Job Number: 178075
Job Location: Franklin, MA
Rate: $DOE
Duration: 1 month
Input Date: 04/05/2019
Firm Name: CHIPTON ROSS
Attention: Tyler Harrell
Address: 343 MAIN ST
City, State: EL SEGUNDO, CA 90245
Phone: 310/414-7800 X286
800 Phone: 800/927-9318
Fax Phone: 310/414-7808
Email: tharrell@chiptonross.com
Website: www.chiptonross.com

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