Job Listing Description

Legal Administrative Assistant

Description:
Chipton-Ross is seeking a Legal Administrative Assistant for an opportunity in Chicago, IL.

RESPONSIBILITIES:
This position resides within the Law Department and provides administrative support in a variety of legal practice areas such as: phone coverage, schedule management, document/presentation generation, travel arrangements and expense reporting. Primary job responsibilities:
• Triage and organize all forms of communication as desired including incoming calls, messages and correspondence received.
• Coordinate and process domestic and international business travel arrangements.
• Monitor designated business traveler’s logistics and generate expense reports.
• Act as liaison and facilitate communications between the law department and clients, assess urgency of situation and determine appropriate action.
• Generate, revise, proofread letters, presentations, and correspondence.
• Verbally and electronically communicate a wide variety of information to multiple audiences.
• Review, assess, prioritize monitor status of pending items, follow up and keep attorney/staff informed.
• Manage calendars, coordinate meetings, teleconferences, WebEx meetings and conferences.
• Handle appropriately communications of a sensitive and confidential nature.
• Maintain files and correspondence using accepted legal office practices and company record keeping systems and procedures.
• Process invoices, track department budgets and generate reports using spreadsheets and internal legal matter management system.
• Reconcile corporate credit card charges to ensure timely and accurate reimbursement.
• Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources. Order and maintain office supplies.
• Plan and implement logistics for executive level internal and external events.
• Provide back-up assistance to other Legal Administrators as needed.

REQUIRED EXPERIENCE:
- Experience providing administrative support to multiple customers such as executives, managers and staff members.
- Extensive work experience using Adobe Professional and Microsoft Office products including Outlook, PowerPoint, Excel, and Word.
- Must have a demonstrated ability to work under limited supervision in a fast-paced environment, and perform multiple work assignments concurrently, often within a short period of time.
- Must have a positive, flexible, and team-oriented attitude.
- Experience making domestic and international travel arrangements and generating expense reports preferred.
- Experience in schedule management and travel or event planning preferred

EDUCATION:
Accredited High school diploma or GED and typically 4 or more years' related experience or an equivalent combination of education and experience.

FULL TIME/FIRST SHIFT
WORK HOURS: 8:00 AM - 5:00 PM

MISCELLANEOUS:
The candidate selected to fill this assignment must successfully pass a credit check performed by the client.
 
Job Number: 182645
Job Location: Chicago, IL
Rate: $DOE
Duration: 3 Months
Input Date: 10/25/2019
Last Updated: 11/16/2019
Firm Name: CHIPTON ROSS
Attention: Rochelle Anderson
Address: 420 CULVER BLVD
City, State: PLAYA DEL REY, CA 90293
Phone: 310/414-7800 X286
800 Phone: 800/927-9318
Fax Phone: 310/414-7808
Email: randerson@chiptonross.com
Website: www.chiptonross.com

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