Job Listing Description

Administrative Assistant - Sr 2

Description:
PDS Tech, Inc. is seeking a Administrative Assistant - Sr 2, in Cedar Rapids, IA.,
Job Description

  • -Performs complex administrative activities in close relationship to the day-to-day work of the department(s) supported.
    -May support one or more individuals, but normally works in a confidential and highly responsive relationship with management at a more senior level of responsibility and discretion (Director/Vice President).
    -May support management of multi-functional diverse areas.
    -Tracks and maintains departmental budgets and assists management in determining budget requirements.
    -Types and assembles complex data (i.e., tables, charts, reports and memorandums) under general direction; applies a sound working knowledge of equipment capabilities to plan details of formatting, spacing and page layout.
    -Composes/edits letters and memorandums that require an excellent working knowledge of departmental functions.
    -Screens telephone calls and business visitors and applies departmental knowledge in response to questions; routes inquiries to appropriate personnel or department. Interfaces with all levels of client personnel and external contacts to coordinate departmental efforts and exchange information requiring moderate interpretation or discussion.
    -Schedules appointments, determining priorities and maintaining calendars.
    -Establishes, maintains and reviews departmental files; maintains control files on confidential/high priority matters and follows up on outstanding issues when required.
    -May prepare materials and agenda for departmental and/or management meetings.
    -May be required to attend meetings, seminars, etc., to take notes or furnish information.
    -May be responsible for following up on assignments of department, committee, assigned group, etc., to ensure decisions are implemented and appropriate person are notified.
    -Responsible for maintaining knowledge and proficiency in state-of-the-art office automation systems to enhance productivity and continuous process improvement.
    -Identifies, initiates and coordinates projects to fulfill departmental administrative needs.
    -Researches, compiles and analyzes data to prepare reports, tables, charts and graphs.
    -Establishes, maintains, and revises personnel records and confidential departmental files including statistical information and financial data.
    -Attends meeting and conferences to represent organization by furnishing information and taking notes.
    -Clarifies Company policies related to department activities.
    -Interfaces with all levels of client personnel and with external contacts to coordinate departmental efforts and exchange information requiring extensive interpretation or discussion.
    -May train, guide, or assign work to less experienced Administrative staff.
    -May be required to pass a typing test and take shorthand.


-Ability to operate various office machines and equipment.

-Requires knowledge, utilization and proficiency in use of a variety of software packages.

-Requires extensive understanding of office practices and administrative policies and procedures.

-Must be able to establish and maintain effective working relationships with all levels of Rockwell personnel and external contacts.

-Ability to effectively communicate orally and in writing is required.

-High School Diploma or equivalent plus 9 years experience.



Attributes:

Cooperation - Takes personal initiative to proactively serve as team motivator creating strong morale and synergy.

Coordinating - Ensures that information has been received and accurately understood by all parties.

Customer Service Orientation - Provides customers with quality experiences, establishing and maintaining effective relationships.

Dependability - Ensures that all details of a project are accurate before delegating to others.

Detail Orientation - Rarely makes errors but accepts responsibility for those that are made and develops a plan to prevent similar errors from recurring.

Information Management - Uses various software packages to prepare and review documents and records.

Relationships - Develops relationships with others that are based on trust.

Stress Tolerance - Maintains a calm and positive outlook during stressful situations.



REQUIRED:

-US Citizenship

-Proficient in Excel and PowerPoint

-Familiar with Outlook and Google email

-Familiarity with Concur is a plus

-Above average organizational skills and ability to multi-task
 
Job Number: 2010120275
Job Location: Cedar Rapids, IA
Duration: 12 months
Input Date: 11/14/2020
Last Updated: 12/03/2020
Firm Name: PDS TECHNICAL SERVICES
Attention: Jason Andrzejewski
Address: P O BOX 619820
City, State: DALLAS, TX 75261-9820
Phone: 214/647-9600
800 Phone: 800/270-4737
Fax Phone: 214/647-9636
Email: cecjnrt@pdstech.com
Website: https://pdsjobs.force.com/candidates/job_detail?id=a1i1T000003PAmNQAW&URLSource=cjhunter

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