Job Listing Description

Contract Administrator

PDS Tech is seeking candidates for a Contract Administrator in Madison, WI

  • What will you do?

  • Process service contract quotations, accept customer purchase orders and process final service contracts in adherence to departmental functional work procedures and work instructions and timelines. 

  • Interface with other departments, including Financial Shared Services (accounts receivable and general accounting), Call Center and others to ensure internal and external customer requirements are met.

  • Understand and comply with the requirements of the Export Management System.  Understand non-compliance implications.

  • Review and comply to the Company's North America contract policy.  Understand noncompliance implications.

  • Assist in maintaining customer data as related to contract quote and acceptance.

  • Assist in maintaining Contract Administration customer files.

  • Authorized to generate request for credit memo per manager or finance recommendations.

  • Other duties as assigned.

  • Decision Making Authority

  • Authority to hold/reject customers contracts/purchase orders if not if term are not within the Minimum Purchase Order Criteria, Export Management System, pricing and sales tax requirements.

  • Approve or negotiate customer contract purchase order terms and conditions to meet Company contract review guidelines.

  • Minimum Education and Experience Requirements

  • High school diploma required

  • Associate or Bachelors degree preferred

  • Minimum 3 years prior experience working in customer service or contract administration areas.

  • Minimum 3 years prior experience working with invoicing, accounts receivable and contract negotiations

  • Experience developing and maintaining spreadsheets in Microsoft Excel

  • Experience using Adobe Acrobat software

  • Experience with SAP preferred.

  • General understanding of accounting principles a plus.


    Knowledge, Skills, and Abilities necessary to perform essential functions

  • Strong analytical ability

  • Ability to solve problems

  • Ability to multi-task to meet deadlines

  • Ability to work in a changing environment

  • Intermediate proficiency in computer applications: i.e. Microsoft Word, Excel, Outlook  and Adobe Acrobat

  • Ability to use Internet to gather updated information: i.e. data mining client information such as terms and conditions as well as changes to company addresses and names

  • Strong written and oral communication skills

  • Flexibility to adapt to changing priorities and new computer systems

  • Ability to produce accurate high quality work with attention to detail

  • Ability to work well both independently as well as within a team environment

  • Ability to work overtime as dictated by work load.

  • Demonstrate the Company's values.

Job Number: 2010120638
Job Location: Madison, WI
Duration: 5 months
Input Date: 11/14/2020
Last Updated: 11/23/2020
Attention: Jack Beabout
Address: 2154 N CENTER ST STE 405D
City, State: NORTH CHARLESTON, SC 29406
800 Phone: 866/224-2745

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