Job Listing Description

Quality Project Management Assistant

Our client in Mobile, AL is seeking a Quality Project Managment Assistant.
In this role, primary responsibilities would be to function as Administrative Assistant, Project Leader, and Analyst to the department leader. Develop accurate and timely data resulting from detailed analysis.  The analysis will reflect all levels of the department and include projects as well as continuous improvement initiatives. Provide support to department in the following: office administration procedures, correspondence, business and event arrangements, call screening and prioritization, purchase orders and travel requests.

This assignment is expected to be through December 2019 and will be evaluated at that time.

Essential Functions:
•Responsible to capture Meeting Minutes and distribute as required to all personnel.
•Organizes presentations and reports on a regular basis.
•Apply a variety of tools to collect, analyze and report data in support of the Performance Management System
•Performs the analysis of data in order to prepare standardized reports on operational matters impacting all facets of SQCDP as well as ad hoc reports using standardized or specifically collected data and reports.
•Utilizes data resulting from special projects to develop useful and timely recommendations to the HO and the Management Team to resolve issues and improve operations.
•Drafts emails, letters and other correspondence received by the client for the HO's signature as well as in response to requests for general information.
•Follow-up on actions requested by or requiring the approval of the HO to ensure timely review and response.
•In the HO's absence, ensure all matters are addressed by appropriate staff.
•Responsible to book and maintain travel schedule and coordinates others traveling with the HO to maximize efficiency and ensure travel proceeds smoothly.
Participate in national/international projects
•Perform other duties as assigned.
Qualifications/Basic Job Requirements (Skills needed):

Project Management using relevant tools and techniques. Familiar with Lean Methodologies and processes.
Candidates must have proficiency using Microsoft Office.
MS Office and SAP as well as experience in analyzing data and demonstrable coordination skills.
You demonstrate a willingness to learn, proactive and excellent communication skills, both written and verbal.
Demonstrate the ability to work with flexibility and the ability to work under high pressure.
you are supportive and able to adapt to a changing environment.
Demonstrated ability to maintain confidentiality and handle inquiries in a confidential and discrete manner.
Detail-oriented with excellent proof-reading and writing skills.
Effective communications skills in English.

Education/Special Qualifications:
Preferred Bachelor's Degree in English, Business Administration, or Operational Management or a related field.
1-5 years of experience in a related field.
Experience as an assistant to a senior level executive preferred.
Certifications in MS Office Products preferred.
Fluency in English is required. Fluency in French and/or German is highly desirable.
Ability to communicate effectively with individuals for whom English is not a primary language.

Working Conditions/Physical Demands:
Vision: Able to read text on paper and computer screens. Able to see and recognize individuals. Ability to observe
Hearing: Able to conduct conversation at normal tones. Ability to hear instructions, carry on phone conversations. Able to hear signals and alarms.
Speaking: Able to speak and be understood; able to relay instructions/directions and carry on telephone conversations.
Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate a personal computer and related equipment (printer, copier, fax, etc.) and to operate electronic doors and other on-site security devices. Able to use electronic identification card to enter building, separate floors and internal doors.
Carrying: able to carry up to 10lbs/4.5kg for up to 200 feet. Able to carry office supplies and small pieces of equipment.
Lifting: Able to lift items from where they are stored and replace them.
Pushing / Pulling: Able to push/pull small pieces of office furniture; arrange conference rooms; otherwise facilitate day-to-day business.
Sitting: Able to sit for extended periods of time at a computer; in meetings; at conferences with minimal breaks.
Squatting / Kneeling: Able to squat/kneel to retrieve or place items on low storage shelves and to pick up dropped items.
Standing: Able to stand for extended periods of time in meetings; conducting tours and similar activities.
Travel: Able to travel via car and plane both domestically and internationally, if needed.
Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas sometimes on uneven surfaces to obtain items for work, retrieve/replace tools and to reach meetings, visitors and direct others to meetings. 
Job Number: 1910104970
Job Location: Mobile, AL
Duration: 5 months
Input Date: 09/04/2019
Attention: Rodney Kinlaw
Address: 2154 N CENTER ST STE 405D
City, State: NORTH CHARLESTON, SC 29406
800 Phone: 866/224-2745

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