Description: PDS Tech, Inc. is seeking a Executive Administrative Assistant for an open position in Winton-Salem, NC. Performs complex administrative activities in close relationship to the day-to-day work of the department(s) supported. Will support two VP’s and may support management of multi-functional diverse areas.
Job Responsibilities: • Types and assembles complex data (i.e., tables, charts, reports and memorandums) under general direction; applies a sound working knowledge of equipment capabilities to plan details of formatting, spacing and page layout. • Composes/edits letters and memorandums that require an excellent working knowledge of departmental functions. • Screens telephone calls and business visitors and applies departmental knowledge in response to questions; routes inquiries to appropriate personnel or department. • Interfaces with all levels of company personnel and external contacts to coordinate departmental efforts and exchange information requiring moderate interpretation or discussion. • Schedules meetings, coordinates events and maintains calendars for departmental staff. • Establishes, maintains and reviews departmental files; maintains control files on confidential/high priority matters and follows up on outstanding issues when required. • May prepare materials and agenda for departmental and/or management meetings. • May be required to attend meetings, seminars, etc., to take notes or furnish information. • May be responsible for following up on assignments of department, committee, assigned group, etc., to ensure decisions are implemented and appropriate person are notified. • Identifies, initiates and coordinates projects to fulfill departmental administrative needs. • Researches, compiles and analyzes data to prepare reports, tables, charts and graphs. • Establishes, maintains, and revises personnel records and confidential departmental files including statistical information and financial data. • Acts as primary resource to book company travel and generation of expense reports. Requires thorough knowledge of company travel policies and procedures. • Clarifies company policies related to department activities. Interfaces with all levels of company personnel and with external contacts to coordinate departmental efforts and exchange information requiring extensive interpretation or discussion.
REQUIRED: -Demonstrated proficiency in the use of office software packages including MS PowerPoint, Word, Excel, Concur and Google (calendar, email). -Capable of prioritizing and multi-tasking -Professional, high attention to detail -Very resourceful, out of the box thinking - doesn't need us to give direction every step of the way, takes initiative -Takes ownership and holds themselves and others accountable